Asset Register for Commercial Property

An Asset Register for Commercial Property can save you time and money. When the asset register is looked after and maintained, it has the potential to make you money when the time comes to sell the property.

Asset Registers


“If you can not measure it, you can not improve it”

Improve your “Return on Investment”

It makes sense to create and develop an Asset register database or “BIM” database as part of any maintenance or project “Scope of Works”.
Optimize the engineer’s and the technician’s “presence of mind” while the works are being completed to record all the relevant data into your database while the works are in progress. This reduces double-handling and improves your value for money.
Our services include keeping an asset register as part of our management strategy; the asset register database is built to maintain site integrity and support the services we offer. Our Team develops the asset register to form a control document from which we can source information on behalf of our client to improve building performance, monitor budgets, and accounting, and track maintenance costs.
We can provide our clients with greater reporting options and data analysis, high lighting business, and sustainability opportunities.

We can tailor specialized “bespoke” maintenance and Register implementation package which include:

  • Life Cycle / Life Terms
  • Energy
  • Maintenance regime
  • obsolescence
  • Critical dates
  • Operational Serviceability
  • Expected replacement costs
  • Workplace Health and Safety Opportunites
  • Statutory Obligations (e.g., Annual Fire Safety Statement)
  • Insurance Obligations (e.g., Switchboard Thermal Scan)
  • Equipment Capacity
  • Fit for Purpose
  • Environmental Impact Rating (EIR)
  • Energy Efficiency

Fix Asset Register

Our Fixed Asset Register will include, at a minimum, the building services equipment, essential and non-essential, and contain information such as equipment function, manufacturer, model, duty, age, cost, and location. Value adds such as capacity, Serviceability, life term, Environmental impact, and others, can assist the Property Manager in consultation with our client, to make strategic planning for near and far-term operations..

Ten typical building services of greatest concern for asset tracking are:

1 – Air Conditioning and HVAC auxiliary equipment
2 – Passive Fire detection
3 – Emergency Lighting
4 – Distribution Switchboards and Mechanical / HVAC switchboards.
5 – Building Management Systems and HVAC controls
6 – Lighting Control Systems
7 – High Energy Consuming Plant Equipment
8 – Obsolescent / end of life plant equipment
9 – Risk exposure to Safety and critical breakdown concerns
10 – Replacement and maintenance Costs

Asset Register Audit

A specialized fixed Asset Register Audit gives considerations to the following:
– asset energy performance
– asset condition
– asset physical security
– fire safety
– workplace health and safety
– sustainability
– Specification(s)
– Identity or tracking number
– Preventative maintenance costs
– Comprehensive maintenance costs
– Corrective Maintenance costs
– estimated disposal costs
– estimated replacement costs
– “failure to maintain” outcomes
– Critical Maintenance

Asset Register Audit Building Services HVAC

The fixed asset register, with comprehensive data, is essential before engaging a supplier for a maintenance contract or Request for a Proposal for maintenance; this assists all parties in understanding the scope of fixed equipment covered, the scope of maintenance coverage of the equipment, and delivery expectations of the contract.

Asset Register in Commercial Property Melbourne and Sydney

Asset Register database

An asset register is a database: there are as many variations as there are buildings, but in general, an asset register has the following parameters at a minimum.
– Tracking or ID number/code
– Item ID/name
– Item description
– Supplier/manufacture
– Serial/model number
– Date of Purchase
– Cost of Purchase
– Expected life term,
– The end date of the life term
– Expected replacement cost

Pre-inspection in commercial property reveals maintenance issues such as water

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Property Maintenance Services - Forte Asset Services